Fleet management is a task that requires a wide range of skills and the right tools. Regardless of whether you coordinate repairs, oversee the transport department, or run a vehicle rental company (both short- and long-term), you need a solution that is intuitive and supports daily operations.
Based on more than 20 years of experience, we have developed a system that comprehensively supports fleet management. It provides access to clear analytical and control reports, enables route optimization, and integrates with HR and accounting software, automating the key processes in your company. PasCom also allows for easy management of vehicle rentals thanks to a graphical schedule, reservation features, and electronic vehicle handover protocols (nWEB II). With our solution, fleet management reaches a new level of efficiency – becoming more transparent and better aligned with the needs of modern organizations.
For companies additionally involved in road, rail, or multimodal transport, we offer integration with PasCom Transport II, which provides comprehensive control of all processes within a single, unified environment. The software is particularly useful for companies with complex structures and a broad operational reach.
Do you run an international company? Our solution is available in five language versions: Polish, English, Russian, Czech, and German, which streamlines the work of teams across different locations, providing them with convenient access to key system features.
Find out how PasCom fleet management software can support your business at every stage of its operations and…
Benefits of Vehicle Fleet Management Program
PasCom Fleet II offers numerous benefits, such as ease of implementation, intuitive operation at the Excel level, and extensive integration with ERP, GPS, HR and accounting systems. The modular design of the program and universal data imports provide exceptional flexibility — allowing you to add your own fields, columns and create reports and documents tailored to your company’s specific needs. Fleet management in a company gains a new quality thanks to simplified procedures.
The PasCom Fleet II system was created with organisations in mind that expect reliable data, process automation and full compliance with applicable regulations. Thanks to its expanded features and precise records, it supports making accurate decisions and improves the operation of the vehicle fleet. The software meets all legal and transport requirements.
The fleet management application nWEB II, accessible via web browser on computers, smartphones and tablets, makes fleet management simpler and more mobile.
REDUCE YOUR EXPENDITURE - CHECK
Excessive fuel consumption – check
Refuelling with the wrong fuel and over tank capacity
Refuelling from fleet cards compared to GPS data
Refuelling at weekends and absences
Cost and kilometre overruns
Vehicle use during and outside working hours
Turnover with contractors to negotiate better discounts
Leasing and rental costs or actual use of the fleet
CHECK REPAIRS AND MILEAGE
Average monthly mileage and vehicle downtime – check
Car service history in one place – check
Targeting of repairs and defects, identifying costly models
Consumption of spare parts and consumables
Warranty and inspection dates and mileage limits
Frequency of purchases and service costs
Damage and vehicle equipment
You will plan your budget for subsequent periods
SAVE TIME, DON'T MISS DEADLINES
Deadlines for technical inspections and policies – check
Damages, offences by fleet users – check
Import of fuel invoices: ORLEN, BP, SHELL, etc. – check
Operational and environmental reports
Import of invoices from maintenance, CFM etc.
Automatic posting of costs
Generation of bank transfer file
Automatic e-mail and SMS reminders
MAKE THE RIGHT DECISIONS
Graphic presentation of reports and tables – check
Identify the most expensive vehicles
Implement a data-driven fleet replacement strategy
Issue claims rankings
Automate your fleet management process
Support eco-friendly operations
PasCom Fleet II system functionalities
Basic PasCom Fleet II modules:
RESOURCES module (vehicles, equipment, fuel cards etc.)
SERVICING AND REPAIR AUTHORIZATION module
FACTORY AND OTHER EQUIPMENT module
INSURANCE, POLICIES AND DAMAGES module
PERIODIC SETTLEMENTS module
TIRES module
LIMITS module
COST DOCUMENTS module
INVOICE IMPORT module
PAYMENT IMPORT module
KSeF INVOICE module
CUSTOMERS module - CRM
CONTRACTOR DOCUMENTS module
CONTRACTS module
LETTER module
EMPLOYEES module
ELECTRONIC ATTENDANCE LIST module
HOLIDAYS AND ABSENCES module
DATA IMPORT module
ATTACHMENTS (FILES) module
SCHEDULES module
SPECIFICATIONS module
Additional modules:
ROAD CARDS, EQUIPMENT WORK CARDS module
RENTAL (HIRE) module
COMPLAINTS AND INCOMPATIBILITY module
DRIVERS SETTLEMENTS module
DELEGATIONS AND INSTALLMENTS module
FIXED ASSETS module
COMMUNICATOR module
PARKINGS module
TELEPHONES module
GPS INTEGRATION module
nWEB II module - MOBILE APPLICATION
INCOME DOCUMENTS module
INVOICING module
SETTLEMENTS module - TRANSFER EXPORT
DATA EXPORT TO FK module
KSeF module
JPK module
DEBT COLLECTION module
AUTOMATIC EMAIL MESSAGES module
DOCUMENT CYCLE module
HR module - TRAINING
PASCOM SERVICE module
CYCLIC IMPORT module
SUBSIDIARY COMPANIES module
TRANSLATION module
The integrated fleet management software PasCom Fleet II automates administrative tasks, provides accurate data, and enables configuration in line with the organizational structure of a given company. Thanks to its modular architecture, it can be implemented gradually and adapted to the scale and specific nature of operations – from local fleets to complex corporate structures.
The system allows assigning specific functionalities to selected departments or branches. Each module can be activated independently, making it possible to use only those components that are truly needed. Configuration flexibility also covers the ability to define roles and permissions, which facilitates fleet management in accordance with the company’s internal procedures.
Full authorship
We are the creators of the system, which gives us full rights to modify, expand, and distribute it according to our customers' needs.
Integration with other systems
Our solutions easily integrate with your organization's IT systems, and thanks to our many years of experience, we effectively tailor them to your individual needs.
Data portability
Data from the program can be easily exported and used in other applications, saving reports in Excel, Word, TXT, CSV, and PDF formats.
Safety
Automatic control of entered data and an advanced password system effectively protect against unauthorized access, ensuring the integrity and consistency of data.
Implementation Support
The system includes a built-in user manual, and we also offer optional training on how to use the program. Our technical support team is always ready to assist you.
User-friendliness
PasCom was designed with simplicity in mind – prompts, an intuitive interface, selection lists, and automatic data control make working with the program convenient.
Whether you are a fleet manager in the company, administer the transport department, coordinate the repairs of foreign vehicles fleets or work in CFM company and manage short- and long-term rentals – we will provide you with a DEDICATED TOOL that will meet your needs and make true vehicle management a reality.
Watch instructional movies.
In most cases watching an instructional movie will suffice to familiarize oneself with the software and provide us with the information required to calculate the license price. However, we always recommend the presentation, which can be helpful for making the offer more specific.
Schedule a presentation appointment.
We reccommend an appointment and presentation of software capabilities for the purpose of adjusting the it to your needs. We can, for example, schedule a remote presentation to discuss your basic requirements and suggest our ready-made solutions using modern audiovisual tools.
Ask about the offer.
After receiving your requirements, we can prepare an offer and, usually, provide it on the same day. In order to prepare a license offer, we need at least the information regarding the number of workstations, number of vehicles and functional range (modules).
Order DEMO version.
You can gain access to DEMO version of our software by filling out a form. After sending it, you will receive an email with appropriate instructions.
We invite you for free consultation.
You can receive free advice, also in audiovisual form, at any contact stage.
If you have any additional questions, you can contact us via contact form
