INCOME DOCUMENTS module
The module enables the registration of all income documents in the system. Invoices can be added to the records manually (e.g. VAT invoices, commercial, internal, corrections, receipts, bills, notes, etc.), via data import or automatically – by generating income documents from offers, collective invoicing, as well as in forwarding from files or containers, and in transport directly from transport orders.
Main functionalities of the module:
- Defining your own document numbering
- Generating documents in Polish, English, and German, including dual-currency printouts
- Saving printouts in any format (e.g. XLSX, PDF, JPG)
- Sending documents to the contractor together with attachments directly from the PasCom system
- Attaching additional files to generated documents
- Payment control
- Correcting and issuing notes
- Creating advance documents in case of prepayment
- Ensuring security – possibility to restrict access to the records for individual Users
- Creating summaries, including planned and actual revenues, payments for financial documents, trade exchange with the contractor, and others
Data centralization and revenue analysis
The module supports centralized handling of income documents, allowing all sales information to be collected in one place in the system. This work model facilitates revenue analysis according to selected criteria: client, settlement period, document type, or service group. The collected data can be used to compare the plan with implementation, identify outstanding items, and – in transport – assess the profitability of orders. Thanks to the extensive information structure, it is also possible to create collective statements for accounting, controlling, or management departments.
Payment control and management tools
As part of the handling of income documents, payment monitoring tools are available, including the registration of partial and full payments via the Settlements module, registration of receipt dates of receivables, and automatic marking of overdue documents. The module allows linking documents with specific bank or cash payments and generating reminders about upcoming or overdue payment deadlines for system Users or contractors (in the form of automatic emails).
Extend with additional functions
It is possible to extend the income document register with the following additional modules: KSeF module, Data Export to FK module (e.g. CDN Optima, SAGE Symfonia, etc.) and Debt Collection module.
The management of income documents can be further automated through integration with accounting systems, which minimizes the number of manual operations. For companies handling many transactions per month, the module enables centralized handling of income invoices within a single process. The user can, in one program, create an offer for a client, execute an order (in transport or forwarding), invoice the activities, send invoices to clients, record the payment, and export paid documents to the accounting program. The extensions also allow ongoing control of receivables and automatic generation of collection reminders.