DOCUMENT CYCLE module

Application of the document circulation module in the PasCom system:

TRANSPORT – supports companies involved in road, rail, and air forwarding in managing transport documentation, invoices from carriers and for clients, as well as transport orders and confirmations for customers. Additionally, it facilitates control over cost documents and settlements with drivers when transport is carried out with the company’s own fleet.
FORWARDING – enables strict control over documentation related to handling sea orders and forwarding files, speeds up communication with clients and carriers, and thus shortens the waiting period for payments from subcontractors.
FLEET – allows for the management of technical vehicle documentation, service documents, insurance policies, and all materials necessary for ongoing fleet supervision. Cost invoices can be easily forwarded to the accounting department for settlements.

What does the document circulation module offer?

Electronic labeling – each document receives a unique label indicating its current status and assignment to an employee or contractor.
Integration with the correspondence register – incoming documents are registered and automatically forwarded to the appropriate departments or individuals, according to the rules set by the program user.
Transparency and compliance – the ability to configure the module to ensure full compliance with accounting policies and audit requirements.
Data processing security – the entire document circulation process is carried out in a way that guarantees the protection of sensitive data and compliance with internal company rules.
Faster document handling – from registration, through approval and confirmation with the relevant departments, to posting in the finance department.