PAYMENT IMPORT module

The Payment Import module enables the registration of paid receivables in relation to sales and cost documents in the PasCom II system. Data can be imported from CSV or Excel files, as well as on the basis of export files from financial and accounting systems such as CDN Optima, SAGE Symfonia, and others.

Key module functions:

  • Identification of documents based on number, amount, date, or contractor data
  • Automatic comparison of imported information with documents issued in PasCom II and assignment of payment to the appropriate sales invoice or cost document
  • In case of ambiguity, manual verification, editing, and assignment of payment is possible
  • Possibility to link payment to a specific item of a financial document

Analysis and settlement control

After data import, the user gains access to a wide range of reports related to payments:

  • Lists of unpaid sales and cost documents
  • Lists of paid invoices by contractor
  • Payment statuses (paid, to be paid) along with payment dates and final payment deadlines
  • Open balances on documents
  • Lists of debtors for sales documents
  • Paid and unsettled documents

Discrepancy reports and the possibility of reprocessing unassigned items are also available. The module works directly with income and cost document records as well as the Debt Collection module, enabling automatic settlement of payments and receivables control. Regular entry of payment information allows for quick identification of debtors and current insight into the balances of individual companies in the contractor database.

Integration with processes in the PasCom II system

Payment import enables the integration of the TMS system – PasCom with the company’s key financial processes and supports integration with online banking. In forwarding, it allows for quick settlement of sea orders and handling of bulk payments. In transport, it enables ongoing monitoring of settlements with carriers and clients. In the Fleet program, it supports the assignment of payments to recurring operating costs, leasing installments, and other cost documents. The bank data import module helps reduce workload in the finance department and ensures consistency of settlement data throughout the system.