From 2026, every entrepreneur will be required to issue invoices through the National e-Invoice System (KSeF). The change introduced by the Ministry of Finance aims to simplify settlements, increase transaction transparency, and reduce tax abuses. At the same time, it requires technical adaptation of financial-accounting systems (and more) to the new operating model.
TSL sector companies (transport, forwarding, logistics), where hundreds of invoices related to shipments, fuel purchases, or operating costs are issued daily, need efficient and automated solutions. That’s why the KSeF Automation Module in PasCom was created – a tool enabling a secure transition to e-invoicing without the need for external platforms.
KSeF is the Ministry of Finance’s central system for issuing, receiving, and archiving structured invoices. Each document must be sent to KSeF in XML format, compliant with a strictly defined logical structure. The invoice gains legal force only after proper acceptance by the system. This means that simply sending a PDF invoice via email will no longer suffice. The new solution centralizes document circulation and sends data directly to the tax authorities. It reduces fraud risk, speeds up controls, and facilitates invoice archiving for companies. For TSL sector enterprises, this means the need to adapt systems to the new settlement model.
Transport and logistics companies should now analyze their 2024 revenues. If they exceed the required threshold, it’s worth starting e-invoice implementation in the PasCom system as soon as possible to smoothly transition to the new settlement model.
PasCom is a system supporting operational and financial processes of transport, fleet, and forwarding companies. It enables comprehensive cost recording, order control, vehicle management, and settlement documentation. The latest version includes a KSeF-compliant module enabling automatic and secure e-invoice handling according to Ministry of Finance requirements.
Users can choose the option suited to their company’s needs:
For companies generating a large number of invoices, daily automation brings real time savings and reduces errors related to manual XML file handling.
The process involves four steps:
The system enables real-time tracking of document statuses, KSeF numbers, and error analysis. Users can quickly correct e.g. missing NIP or incorrect customer address and resend the corrected document to KSeF.
In transport, forwarding, and logistics companies, the invoice is part of a broader business process. E-invoicing requires consistent data and precise mapping of cost and revenue documents in the e-invoice structure. The PasCom KSeF module helps maintain consistency between operational and accounting data, increasing settlement transparency and efficiency.
Soon we will start implementing the KSeF Automation Module for selected PasCom customers in the test environment. The goal is to refine integration based on real TSL company processes and ensure maximum reliability after regulations are introduced. If you want to be the first to benefit from automatic e-invoice handling in PasCom, contact us and join companies preparing ahead for mandatory KSeF.