Vehicle and Equipment File
This file contains data regarding vehicles and equipment that describe essential features of owned resources. The file constitutes a basic administration panel, because it grants access to all the data related to the vehicle. The file is constructed in a way that provides easy and intuitive access to the row of vehicle data, which are grouped into clear and logical categories, e.g. records information, vehicle allocations, fuel consumption standards, etc.
Among other things, the following data are registered:
Vehicle file becomes a fleet manager’s basic panel, because it provides instant access to all the data regarding the vehicle, e.g.:
Contains basic data regarding employees, contact details, allocations to company’s organizational structure and a method of cost settlement. It also makes it possible to register and control the authorizations, documents and monitor validity terms (of e.g. psychotechnical examinations, driving licenses, passports etc.). Moreover, the file allows to attach an unlimited number of photos, scans and additional files related to an employee.
Additionally, the system enables user to access data associated with an employee directly from the file level. It applies to data regarding:
Fuel cards and Other file
The file allows to administer various types of cards (fuel, service, payment and other cards), recording all necessary registration data (card number, PIN, expiration dates, dates of issue, issuer, limits and restrictions plus other important data). Cards can be assigned not only to vehicles, but also to employees (bearer cards). A number of convenient functionalities, e.g. automated history of allocations, card validity checks, validity term change automats and the possibility to define printouts enables fast access and comfortable work.