The module contains built-in import mechanisms of cost invoices generated by all oil companies available in the country, e.g. PKN Orlen, BP, SHELL, ROUTEX, Lotos or by using the following cards: DKV, UTA, AS24. The program loads and analyses a digital form of such invoices and accounts the invoice through appropriate allocation of costs to the vehicle, organizational unit, employee, cost center (CC) and cost group, without the necessity to inform the oil company about the changes of allocations that took place.
Using the fleet cards is a significant facilitation and reduction of workload incurred by allocating costs from such invoices to:
• costs for which the VAT count-off is enabled (trucks, car washes etc.);
• costs required to count in according to gross amounts (cars) – the program automatically checks whether VAT from poured fuel can be counted off for a given vehicle;
• cost division executed in accordance with organizational units, cost centers (CC).
This method of importing can be applied to data regarding other suppliers of services and goods based on digital invoices provided by them, e.g. settlement of services performed in networks such as ASO or other services. Imported invoices originate from tire suppliers, service stations, companies specialising in long-term rental like ARVAL, MasterLease, Business Lease, service stations of tire service networks like PSF, PSO, InterCars, FORD, Peugeot, Opel, Renault, Toyota, Skoda, Volkswagen Autostacja, Carserwis, Autos, PETROLOT, Indol services etc.
The import of invices from any supplier can be also executed by using universal PasCom standard (from Excel or CSV file) which is used by many companies.
Additionally, there were implemented automats correcting mistakenly provided counter states together with an approximation of counter states in cases when they were not provided by the vehicle user.
Also, PasCom system contains a definable report generator designed for accounting, which allows to prepare cost specifications by FK system requirements, the so-called invoice accounting with aggregation of costs of goods and services.