PasCom Fleet II has very convinient solutions, especially the co-operation with non-cash payment system. Transactions are realised by fuel cards BP Plus, Flota Orlen, euroShell on the BP, Aral, Statoil, Orlen, Shell gas stations. The software is able to read and to analyze in the electronical form of invoices and ascribes accurate costs to cars, organization unit, employees and group of costs without necessity of informing fuel companies about changes in car assignation.

Using fuel cards system gives additional comfort to the user, but it is not necessary for using all capabilities of the program.

Software PasCom Fleet II cooperates with fleet cards system ORLEN, BP POLAND, STATOIL, ARAL, SHELL

In companies, which have a lot of official cars, non-cash paying system for refueling is a method being used increasingly. Employee has a special card which allows him for refuel and using for other services on the BP, Orlen, Statoil, Aral, Shell gas stations without paying in cash.

This method allows the company in calculating accounts and cash return for purchasing. The company receives invoices summary with a list of refueling at gas stations. This specification can be analyzed by our software.

In general it is not possible to fully eliminate the cash from shopping from transactions which are realised in other companies and gas stations. Using fuel cards is the great facilitation, but it is not reducing work which is done to divide costs from that invoices into:
* costs which VAT tax could be deducted
* costs which should be count according to brutto amounts
* costs divided to organizational units

Based on all data at the software invoices is being created according to those criteria. Software is created for accreditation transactions to car, employee, organization unit and cost groups.

We assure help with initiating software cooperation with fuel cards system.

• System allow to record, fast searching ,browsing , printing and exporting data about:
• individual cars – registration number etc.
• Trade-mark and car type – technical data etc.
• Car equipment – name and group of the equipment , installation time etc.
• Employees – name, address, organization unit etc.
• Car assignation for individual employees in variable period
• Division in Firm organization – sections , regional offices etc.
• Exhibitor bills – firm's data which are records exhibitors for fuel, pieces and services
• Insurance (from collision) - their cost and liquidation method

Invoices could contain all or several aspects from the list:

• invoice's number, position in the record, buying data
• invoice's exhibitors (allows grouping invoices from pointed exhibitors)
• contents – name service
• cost group – accredits costs to one of the cost kind group and it's account defined by program's user
• for fuel bills – amount of refueling
• value of netto, VAT , brutto
• kind of payments (cash , cheque, card)
• for fuel card payments – fuel card's number
• counter's position while buying

In case using a non-cash fuel card system bills the transactions are imported  automatically. Remaining costs can be set manually or can be imported from computer accountancy system.

System enables calculating consumption and fuel's combustion in two ways:

• based on accounts given by employee after refueling and given specification by fuel firm to the invoice
• based on data given by employee on calculation period document or track card

This document is being used only as a second beyond possibility of calculations. It can contain:

• employee symbol, car number, organization unit, calculating period
• amount of the fuel on the beginning and end of the calculation period
• data about other bills for fuels, oils, parkings, repairs etc.

Calculation can be displayed for any time period. In case of different arrangements program will calculate also other data.

All parallels, reports and analyzes can be reviewed on the screen, printed or transfered to programs such as Word, Excel and other as *.XLS , *.RTF, *.WMF, *.TXT, *.CSV , *.HTM.

Except standard parallels user can prepare his own parallel in his needs using special parallels module.

User can commies prepare his own parallels to the producer with his patterns.

Calculating car exploitation contains for each car and period:

• car account in this period
• real expenditure of fuel
• fuel costs, other costs
• costs for 1 Km, average fuel costs

It's available to parallel accounts.

Costs can be analyzed on various level from invoice's position up to analyze according to any definition of group costs. The Software enables cost's analyze in structure:

• cost's value with division according to kinds (F.G fuel)
• support cost of each car, organization unit etc.
• Costs that are being generated by each employee
• sales with invoice's exhibitors
• expanses for each pay card
• purchase can be done on Saturday and Sunday

These analyses can be executed :

• for each period
• for each operational unit
• for each group of cars or single car
• for each group of costs
• for bills of precise form of payment

Software enables doing analyzes in graphical mode. User can choose from several forms of the plot. Plots can be reviewed, printed or transfered to other documents such as MS Office

Exemplary graphical analyzes:

• cost's structure analyzes for each period , organization unit's group and car
• plot car costs in time
• comparison of organization unit costs in time

Software enables tracking condition and car's movement on the reports:

• car condition according to it's type
• car condition in each organization unit
• car condition according to employee's position
• car accepted on different condition in each period
• car removal from condition at any period
• actual car rotation
• history of car's rotation changes

Software enables creating specifications:

• equipment installed in vehicles
• car to specification equipment from special  group
• equipment which was bought or suppressed in given period

Software enables inspection and technical research supervising of cars in arrangements:

• according to inspection time
• according to organization unit and time period
• remind automatically about approaching inspections, expiring insurance polices etc.

Software reminds automatically about expiring AC, OC, NW insurance and enables creating specifications:

• AC, OC, NW insurance expiring in given time period
• amount of damages with division on vehicles, employees etc.
• calculation of liquidation prices according to compensation payments

Software counts charges for environmental use in accordance with actual rules :

• firm calculations according to compulsory pattern
• payment's specification for each car
• payment's specification for using up fuel for each organization unit

Software enables inspection and technical research supervising of cars in arrangements:

• according to inspection time
• according to organization unit and time period
• reminds automatically about approaching inspection, expiring insurance policies etc.

There is the opportunity to create specification editor in the software. Specifications can be created according to user's needs. Created specification can be saved to further use.

Data specification from fields from given card index

Software enables transmission of payment's data to (or from) various financial-accountancy computer's systems. Data are saved in *.XLS , *.TXT, *.CSV, *.DBF format. PasCom allows connections to F-K systems according to user's requirements.

We assure you one year warranty to our software programs. We offer constant system conservation, which contains:

• we assure constant software fit to changing rules
• we monitor your requirements and deliver new versions of the software
• we help in special emergencies and unexpected situations
• we assure you safety and constant cooperation

• creation of contract’s documentation based on forwarding orders and folders, detailed control of state and movement of containers, the possibility of sending documents through e - mail,
• adaptation of forwarding forms to currently used in the company,
• automatic invoicing which is based on trade partner’s individual rates, dictionaries of distances, date and time of taking / depositing of containers,
• current cost, freight and insurance control,
• possibility of common forwarding agents’ work from different company departments,
• graphic and table containers analysis including reloading of containers and general cargo according to forwarding agents, goods, ports, depots, countries, etc.,
• extended base of trade partners for marketing purposes,
• fast creation of offers and transferring them for realization,
• elasticity of refilling and choice of information,
• possibility of cooperation with other software.

Forwarding’ file

This file allows collecting in one place and gives access to all the information and documents concerning accomplishment of certain forwarding order. These documents are visible on cover of forwarding folder as a readable, automatically created and developed tree.

• Container’s registration,
• Conventions,
• Depositing orders,
• Taking orders,
• Manipulation orders,
• A/C orders,
• B orders,
• Transport documents, including:
  • Car consignment notes,
  • Container consignment notes,
  • Morskie dokumenty przewozowe,
    • Bills of Lading (for about 40 shipowners in standard version)
    • Ship’s mail,
    • Mate’s receipt,
    • FCR
  • Railway consignment notes (PKP),
  • Delivery-acceptance acts,
• Notification, advice notes,
• Letters of application (SANEPID, WIS, WIOR, CIS, SGS. ….),
• Regresses and others,
• Invoices, notes ( national and foreign )

Printout of prepared documents can proceed along with defined templates or as printed inscription on ready forms.

Trade Partners’ file:

Trade Partners’ file includes the possibility of registration basic, financial, forwarding and teleaddress data.

This file is supplemented by:

• Contractor’s departments – with the possibility of recording many individual financial and forwarding features,
• Employees – recording of teleaddress data,
• Vehicles – this catalog includes technical and transport data of vehicles which are available at specified carrier,
• Tasks – this catalog enables us to register all activities and contacts performed with trade partners; activities already done can be distinguished,
• Letters – catalog which include correspondence with contractor,
• Rates – individual rates applicable for settlements of realized services.

Additionally, each trade partner can be described by the package of individual features defined by user of the system. There is also possibility of supervising dates and validities of carrier’s specified subcontractor insurance policies.

Order’s file:

This file enables management of forwarding orders. It also enables registration of all essential elements:

Individual data of order related to obligatory agreement/contract with client, kind of order, transport conditions – delivery (including places of loading, reloading, discharging Etc.), data to Bills of Lading, informations about importer, exporter Etc.

Extended unit of analyses allows obtainment of much miscellaneous information displayed in tables as well as graphically:
Current condition of realized contract (amounts delivered, gross weight, TEU, Etc.),
Containers and general cargo reloading analyses according to employers, cargos, carriers, harbors, countries ,depots, port companies, etc.
Profit analysis in section for optional period according to employers, cargo, etc.,
monthly analysis of services sale,
juxtaposition of documents and payments,
and others.

Additionally, built in Personal Report Creator enables in any range using all the data used in program to create own juxtapositions according to user requirements.

Program enables registration of particular forwarding order realization costs in range of record each external invoice concerning this order along with data about invoice’s exhibitor, individual features of invoice, kind and amount of cost.
These costs are summed and displayed in settlement on the cover of the forwarding folder.
Registered forwarding costs are used for financial analyses, defined in program, or created by user to satisfy his demands.

There is a possibility to define for each trade partner individual rates for particular services.
When invoice is created for forwarding order program automatically takes into consideration defined rates. Invoice can have national or foreign form. In both cases there is possibility to use automats which includes data from catalogs:
Services and rates,
Distance tables between places,
Rate of currency tables.

Settlement invoices are displayed on the cover of forwarding folder, divided into national and foreign.

Based on forwarding costs and on own invoices the financial settlement of the spedition is created automatically on the forwarding folder’s cover.

• direct document sending by e-mail,
• envelope’s addressing,
• trade partners mail registration,
• extended data filtering functions according to many compound criteria capability of application work simultaneously in three different languages e.g.: polish, german and English.

Units of access through internet:

We offer the possibility of units implementation which enables us to use agreed with user functionalities of the system through the internet.

As the exemplary unit there can be tendering forwarding orders through internet with simultaneous automatic registration of all essential data in program along with option of following current status of realizing order and localization of cargo by client.

Program adaptation to individual user requirements:

We can help our clients when creating individual functional requirements of program. Our many years experience allows in fast and simple manner establish necessary modifications of program according to individual requirements using the newest modeling instruments (UML).

Integration of program with other systems:

We offer our clients the possibility of full integration (on-line or off-line) of our products with other software systems within the range compliant with user demands.

For enterprises which own fleet of transport vehicles:

We offer implementation of full system TRANSPORT c/s which provides the management of all forwarding order as well as also management of all the elements related to full administrative services and operative owned fleet of vehicles along with parts warehouses, fuels, accounting of road cards and working time of drivers, and also control of all operating costs.

Whole description of functionalities within the range of management light or heavy vehicle fleet is placed in separate information materials.

• System enables record, fast seeking, browsing and printouts of given data in range:
• employees and their training requirements,
• trainings accomplished by employees, plans of trainings on definite year,
• training offers and lists of potential participants,
• firms and training centers,
• position trainings,
• budget assigned on training,
• firm's organizational division - departments, positions,
• auxiliary registers: domains, specialities,
• groups and forms of trainings.

• Program includes whole range of mechanisms helping current work and automates labour-consuming activities:
• automatically generates lists of potential participants of training which are made on base criterions defined by User (fe. training requirements, positions, working places, cell, period of work, age, education Etc.),
• automatic, group registration of held trainings,
• automatic generation of training requirements of employees occupying specified positions,
• participant's form of applications printouts,
• automatic creation of training's schedules,
• elastic searching of training's offers (conditions of search optional defining with results printouts).

All juxtapositions reports and analyses may be looked over, printed or transfer further e.g. to office packages programs Microsoft Office (EXCEL, WORD) and others as *.XLS, *.RTF, *.HTML, *.TXT, *.CSV, *.WMF files.

• Program orders training requirements of employees (indyvidual and positions) by building range of reports :
• raport of structure of employees training requirement according to org. structure, surnames, positions, information's numbers ,
• according to domains and specialties,
• raport of unrealized requirements in deadline,
• planned trainings schedule with list of participants,
• raport of planned training / realized and others.

• Program allows us to follow current costs spent for education and to compare them with founded budget. Creates range of juxtapositions:
• mallingering of planned trainings according to different criterions,
• training's cost of refunding report,
• trainings realized by employees raport (according to org. structure, positions, surnames, information's numbers Etc.),
• costs of realized trainings according to org. structure, domains and specialties, positions, training centres and many others.

• Program enables creation of graphic analyses. User can choose form of pillar-shaped diagram, circled, linear 3D, 2D with possibility of turning, describing and changing scale.
• Diagrams can be reviewed , print or insert to other documents e.g. MS OFFICE. Exemplary graphic analyses:
• training requirements according to subjects (domains),
• training requirements according to importance of training,
• schedule of trainings (cost, amount of employees in assigned organizational structure ),
• cost of realized trainings according to months in assigned organizational structure,
• execution ( cost, amount of trained employees, amount of hours) in assigned organizational structure.

• Program include range of complementary raports e.g. lists of realized trainings according to:
• organizational structure,
• organizational structure / employees,
• training's group,
• training's form and many others.

• Along with the program it is supplied:
• operational instruction,
• instruction in the form of file,
• context help with index.
• We offer full instructing in range of program operation.

Wersja podstawowa programu zawiera podstawowe kartoteki oraz umożliwia ewidencję, szybkie odszukanie, przeglądanie i wydruk danych w zakresie:

• baza teleadresowa kontrahentów, ich oddziałów, rachunków bankowych, korespondencji,
• fakturowanie, ofertowanie usług oraz towarów,
• obsługa drukarki fiskalnej,
• rejestracja zakupów i kosztów,
• rejestracja towarów i usług oraz ich cen sprzedaży,
• magazyn podstawowy oraz dodatkowe (oddziały), podział na grupy towarowe, automatyczna aktualizacja stanów magazynowych na podstawie zakupów i sprzedaży (FIFO),
• miesięczna graficzna analiza sprzedaży i zakupów,
• rejestry sprzedaży VAT,
• rejestry zakupu VAT,
• deklaracja VAT 7.

Moduł pozwalający na pełną kontrolę nad posiadanymi wierzytelnościami oraz ich techniczną obsługę poprzez generowanie baz:

• należności,
• zobowiązań,
• rozliczania sprzedaży i zakupów,
• drukowania przelewów.

Moduł generujący automatycznie:

• księgę przychodów i rozchodów,
• deklarację PIT 5.

Moduł wspomagający zarządzanie dokumentacją osobową pracowników, edytujący:

• kartoteki osobowe,
• listy płac,
• deklarację PIT 4.

Moduł wykorzystywany do prowadzenia kasy, edytujący:

• dokumenty Kp, Kw,
• raport kasowy.

Moduł ten pozwala na pełną ewidencję środków trwałych, wyposażenia oraz wartości niematerialnych i prawnych wg klasyfikacji rodzajowej, osób odpowiedzialnych oraz miejsc ich użytkowania, między innymi poprzez:

• rejestrację wszystkich ruchów posiadanych środków trwałych i wyposażenia oraz ich modernizację, przeszacowanie, likwidację, sprzedaż - a także generowanie i drukowanie wszelkich dokumentów wewnętrznych z tym związanych,
• amortyzację (liniową i degresywną),
• inwentaryzację oraz druk etykiet inwentarzowych,
• funkcję otwarcia nowego roku pozwalającą na zamknięcie starego roku i otwarcie nowego roku oraz wydruk środków trwałych, wartości niematerialnych i prawnych jak i wyposażenia w Bilansie Otwarcia "Stan środków trwałych na koniec roku",
• analizy.

Moduł ten umożliwia prowadzenie pełnej gospodarki wielomagazynowej w oparciu o:

• generowane dokumenty magazynowe (Pz, Wz, Pw, Rw, Zw, Mm),
• dodatkową funkcję fakturowania na podstawie dokumentów magazynowych,
• kompletację wyrobów,
• analizy magazynowe zawierające między innymi stany magazynu, obroty, zapasy minimum,
• inwentaryzację,
• opakowania obce.

Dodatkowe funkcje modułu to wspomaganie pracy w przypadkach występowania konieczności przypisywania cząstkowych kosztów do zadeklarowanych działów, osób, itp. poprzez edycję i automatyczne generowanie:

• definicji planu kont i automatycznych reguł księgowania,
• raportu 'Rozdzielnik kosztów'.

Moduł ten umożliwia również wspomaganie zarządu poprzez szybkie i automatyczne tworzenie szeregu analiz w dowolnym przedziale czasowym w postaci tabelarycznej oraz graficznej między innymi w zakresie:

• analizy sprzedaży i zysku,
• analizy zakupów i kosztów,
• oraz inne analizy w oparciu o użytkowane bazy.

W analizach graficznych użytkownik może wybierać z pośród czterech form wykresów tj. wykresu słupkowego, kołowego, liniowego 3D, 2D z możliwością skalowania, obracania i opisywania. Wykresy jak i pozostałe wydruki tabelaryczne mogą być przeglądane, drukowane lub wstawiane do innych dokumentów np. MS OFFICE.